Index

• Using the on-line meeting service
• Creating an on-line meeting room
• Modifying an on-line meeting room
• Viewing on-line meeting room information
• To confirm the deletion of a meeting room
• To confirm the deletion of a log file

Using the on-line meeting service

This page lists the existing on-line meeting rooms. Meeting room administrators can modify meeting room information and record a log of the meeting room discussions.

To join an on-line meeting room

1. Click the name of the meeting room.

2. The meeting room opens in a new browser window.

To view on-line meeting room information

• Click More info link next to the meeting room name.

To create an on-line meeting room

!Note: You have to have administrative rights before you can create an on-line meeting room.

• Click Register new meeting.

Tip: If you do not have administrative rights, you can click the Who's Online link in the Services list and invite a user to an on-line meeting session.

To modify an on-line meeting room

!Note: You have to be an administrator of a meeting room before you can modify its information.

• Click Modify meeting link next to the meeting room name.

To record an on-line meeting discussion

!Note: You have to be an administrator of a meeting room before you can record the discussion.

• Click Record discussion link next to the meeting room name.

• To stop recording the discussion, click Stop recording link next to the meeting room name.

• To view the recorded file, click More info link next to the meeting room name.

Page Index

Creating an on-line meeting room

On this page you can create an on-line meeting room. Administrators of a meeting room can also grant administrative rights for the meeting room to other users.

To create an on-line meeting room

1. Give the meeting room a name.

2. Type a short description of the meeting room.

3. Choose a welcome message for the meeting room which is displayed upon joining:

   Default= Display the localized system default welcome message.

   Custom= Display the specified custom welcome message.

4. Specify whether the meeting room is public or private:

   Public= Leave the Users and Groups fields empty.

   Private= Specify the users or user groups that have access to the meeting room.

5. Click Register.

To create a meeting room that provides information

You can create a meeting room that provides live information about an on going sports event, among other things.

1. Create a meeting room.

2. Select the check box Write.

   Now only you, the administrator, can type the information that will be displayed in the message window.

3. Click Register.

To create a moderated meeting room

You can create a moderated meeting room, where only the administrator(s) can write messages to everyone, and others can write only to the moderator(s).

1. Create a meeting room.

2. Select the check box Moderated.

3. Click Register.

!Note: If you have both Write and Moderated check boxes selected, Moderated takes priority over the Write selection, therefore making the room a moderated room.

To add meeting room administrators

1. Select the desired users or user groups under Admins.

2. Click Register.

Page Index

Modifying an on-line meeting room

On this page you can modify an on-line meeting room. Administrators of a meeting room can also give administrative rights for the room to other users.

To modify a meeting room

1. You can edit the room's name.

2. Edit the description of the room.

3. Choose a welcome message for the meeting room which is displayed upon joining:

   Default= Display the localized system default welcome message.

   Custom= Display the specified custom welcome message.

4. Specify whether the meeting room is public or private:

   Public= Leave the Users and Groups fields empty.

   Private= Specify the users or user groups that have access to the room.

5. Click Modify.

To add meeting room administrators

1. Select the desired users or user groups under Admins.

2. Click Modify.

To delete a meeting room

• Click Delete this meeting.

Page Index

Viewing on-line meeting room information

This page displays information about the on-line meeting room, such as whether or not the conversations in the meeting room are logged.

If you have administrative rights to the meeting room you can carry out the following tasks:

• Fetch or delete the log file

• Modify the meeting room

• Delete the meeting room

Page Index

To confirm the deletion of a meeting room

!Note: Only meeting room administrators can delete a room.

• Click Delete meeting.

Page Index

To confirm the deletion of a log file

!Note: Only meeting room administrators can delete a log file.

• Click Delete Log.

Page Index